Enter Outstanding Cheques is used to enter cheques that are outstanding when you first install the software, or after converting from another accounting software soluiton. You can also use it to return a cheque to the Outstanding Cheque List if it was cleared in error.
Cheques entered using Enter Outstanding Cheques do not affect the general ledger or clients/matters. They only affect the Outstanding Cheque List.
Steps
- Click on Maintenance and select Enter Outstanding Cheques.
- Select the bank: General or Trust.
- Select or enter date of transaction.
- Select the payment type.
- Enter the cheque number or the reference number.
- Select the payee.
- Enter the amount of the cheque.
- Click on Save.
- Click on Post and Close.
Tips:
- Although you can use Enter Outstanding Cheques to return a cheque to the Outstanding Cheque List if it was cleared in error, it is simpler to reinstate the cheque using the bank reconciliation program. Read the article Reinstating cheques and deposits cleared in error for more information. Note that you do not need to re-enter the cheque. Just as clearing a cheque does not remove it from the general ledger or clients/matters, reinstating a cheque does not affect the general ledger or clients/matters. It affects the Outstanding Cheque List only.
- Cheques entered using Enter Outstanding Cheques will affect your bank reconciliation.
- You should always use Write Trust Cheques, Write General Cheques and Write Trust Transfer Cheques when posting standard cheque transactions.