How to Enter a General Receipt to a Client/Matter

This article covers how to enter a General Receipt for funds received in the General Bank account to be receipted to a Client/Matter. This transaction type can be used if a duplicate payment has been received by a Client/Matter for a billed paid. Any General Receipt received in payment of an outstanding Accounts Receivable Bill, refer to article How to enter a Client Bill Payment.

Three options to access General Receipts:

Option 1   - Click on Transactions > General > Enter General Receipts

Option 2 - Click on Banking & Reconciliation > Enter General Receipts

 Option 3 -  Click on Clients & Matters >  New Transaction > Enter General Receipts

Option 1 Steps

1. Click on Transactions
2. Click on General
3. Select Enter General Receipt
4. Bank - Enter or select the general bank
5. Date - Enter or select the date of receipt of general bank funds.
6. Payment Type - Enter or select the payment type i.e. Cheque or EFT. If the payment type is set to add the transaction to the deposit, the Add to Deposit checkbox will be checked.
7. Receipt Number - System will automatically show the next receipt number; the user can change this manually if needed.
8. Received from - Enter from whom the funds were received from
9. Amount - Enter the total amount received 
10. C/G  - Select C
11. Client or G/L - Select the Client/Matter to receipt funds to
12. Code - Enter or select relevant disbursement code (see tips below re TAX)
13. Description - Enter the description for the receipt of funds
14. Amount - Enter the amount to be receipted to the Client/Matter account. If the allocation is to multiple Client/Matter accounts enter the allocation amount, or total received for a single Client/Matter account
15. GST/HST & PST - The amount of GST and PST will be automatically calculated based on disbursement code selected.
16. Click on Save
17. Click Post and Close to process the General Receipt