How to Pay a Vendor Invoice

Pay Vendor Invoices is used to make payments to vendors.

To pay a vendor invoice:

1. Click on Vendors and select New Transactions > Pay Invoices.
2. Select or enter the due on or before date. The system will default is todays date or select Show all unpaid invoices.
   1. Default is All Vendors.  To make a payment to one vendor, select Single Vendor by using the drop-down menu or pressing F5 to select the vendor.
   2. Choose Option > Pay Invoices in full  OR Make partial payments.

3.    All the invoices due on or before the selected date will be displayed.

4.    Select the invoices you want to pay.

5.    Enter the amount of payment.  If Pay Invoices in full was selected then the value will automatically calculate as each invoice and/or credit is selected.  The payment amount cannot be edited. If Make Partial payments  was selected then click into Payment on each invoice line item to determine payment amount total amount will calculate as payments are selected.

6.  Select or enter the payment date at the bottom of the screen.

7.  Select the payment type.

8.  Select the general bank account. Trust accounts are not available to be selected.  To choose payment by credit card set up as a liability account Payment type CC - Credit Card must be selected to display Bank Account options of the Credit Cards.

9.   Enter the cheque number. If the user has last cheque number entered in Chart of Accounts for this bank, press enter to automatically enter a cheque number.

10.    Click on Pay & Close.