How to Write a General Cheque

Write General Cheques feature is used to pay firm expenses or client/matter disbursements by writing cheques. You can distribute a single cheque to multiple clients/matters and general ledger accounts. To print cheques use the Print Cheques feature.

You can also use this feature to enter items other than cheques, such as electronic fund transfers and credit card transactions. To do so, select the appropriate payment type. If you select a payment type other than CHK (cheque) you can enter a reference number up to 20 digits or characters long, and the cheque numbering series for your bank will be unaffected.

Steps:

1. Click on Clients and Matters >  New Transaction > Write General Cheques
2. Select a general bank account.
3. Select or enter the transaction date.
4. Select or enter the payment type.
5. If the payment type is CHK, enter the cheque number. If the last cheque number used is entered in Chart of Accounts, press enter to automatically enter a cheque number.
6. Select or enter the Payee Name.
7. Enter the total amount of the payment.
8. Enter C if the cheque needs to be posted to client and G if the cheque needs to be posted to general ledger.
9. Select or enter the client number (in case of C) or GL number (in case of G).
10. Select or enter a disbursement code.
11. Enter the description of the cheque.
12. Enter the amount.
13. The GST and PST will automatically be calculated based on the disbursement code selected.
14. If you want to change the distribution, you can enter the amounts in the distribution fields for the payment.
15. Click on Save.
16. You can continue to repeat the above steps to enter multiple transactions if they are in the same month.
17. When you are finished entering transaction, click Post and Close.